Chair or Co-Chair(s)   

• Arrange for and prepare agendas for School Council meetings;     

• Lead School Council meetings and ensure that minutes of School Council meetings are recorded and maintained;   

• Ensure that the Annual Report is completed;     

• Facilitate conflict resolution;   

• Develop a good relationship with the Principal and communicate with the Principal on behalf of the School Council;     

• Consult with senior board Staff and Trustees as required on behalf of the School Council;    

• Act as Joint Signing Officer;  

• Act as ex officio member(s) of School Council committees/sub-committees and any school committees, including but not limited to School Budget Committee, School Improvement Plan Committee, School Staffing Committee and Caring and Safe Schools' Committee;        

• Ensure completion of the School Statements of Needs (SSON) in collaboration with parents/caregivers.
    

Secretary

• Complete records of all meetings in a timely manner;   

• Assist the Chair/Co-Chair(s) in the distribution of minutes to all School Council members, ensure minutes, once approved, are available to the parent/caregiver body;    

• Responsible for upkeep of all School Council social media and communications to the parent/caregiver body (e.g., blog, social media, email, newsletters etc.);  

• May act as a Joint Signing Officer.       

Treasurer   

• Act as custodian of the funds of the School Council;  

• Handle receipts and disbursement of School Council monies;   

• Keep proper records of all financial transactions;      

• Arrange for verification of the School Council’s financial records in June of each year;     

• Act as a Joint Signing Officer;  

• Adhere to the financial protocol instructions outlined in the School Council Financial Guide; prepare the annual Public-Sector Accounting Board (PSAB) report.  

Communications Representative 

• Manage School Council communications to ensure the school community is aware of School Council initiatives. 

Parent Representatives  (Voting members)  

• Solicit the views of other parents/caregivers to share with the School Council;        

• Represent the views and the opinions of the parent/caregiver community;        

• Attend and participate in all meetings;     

• Participate on School Council committees;   

• Encouraged to participate in and to facilitate any events that the School Council holds during the school year.       

Principal (not a voting member)       

• Promptly distributes materials identified by the Ministry for distribution to School Council members and posts said material(s) in a school location accessible to parents/caregivers; 

• Attend every meeting of the School Council or delegates this responsibility to the Vice Principal (or designate) if unable to attend;         

• Act as a resource person to the School Council and shall assist the School Council in obtaining information relevant to the functions of the School Council, including information relating to relevant legislation, regulations and policies;   

• Consider each recommendation made to the Principal by the School Council and advise the School Council of the action taken in response to the recommendation;        

• Provide input on the School Improvement Plan (SIP), based on the Education Quality and Accountability Office’s reports on the results of tests of pupils and the communication of those plans to the public;       

Student, Teaching and Non-Teaching Representatives        

• Solicit views from their peers to share with the School Council;  

• May participate on any committees established by the School Council; 

• Communicate information back to their peers;